Mathiti Privacy Statement
This page and its sub-pages tell you everything you need to know about how Mathiti LLC and/or its affiliates, subsidiaries and newly acquired companies protect the personal data we process and control relating to you (“your personal data”; “your data”) and which rights you have in relation to the processing of your personal data.
Any Mathiti entity located outside the US will for the purposes of compliance with data privacy laws be represented by Mathiti LLC.
Below, we first give a general description of how Mathiti protects your personal data.
1. How does Mathiti protect your personal data?
Mathiti attaches great importance to your right to privacy and the protection of your personal data. We want you to feel secure that when you deal with Mathiti, your personal data are in good hands.
Mathiti protects your personal data in accordance with applicable laws and our data privacy policies. In addition, Mathiti maintains the appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.
The following sections provide further details as to how Mathiti processes your personal data:
We collect personal data of our employees, potential employees, clients, suppliers, business contacts, shareholders and website users. If the data we collect are not listed in this privacy statement, we will give individuals (when required by law) appropriate notice of which other data will be collected and how they will be used.
The personal data we collect include the categories of personal data described in the sections “How do we use personal data when you visit Mathiti’s website?”, “How do we use cookies (and other tracking technologies)?”, “How do we use personal data when you visit our offices?” and “How do we use personal data for marketing purposes?”, as well as any other categories of personal data referred to in this privacy statement or in other statements you have received.
Below is also a chart describing the categories of personal data we collect:
| Additional personal details, contact details and identifiers. | In addition to the personal details listed above, Mathiti may collect additional personal details for recruitment/employment purposes, such as national identification number, social security number, insurance information, marital/civil partnership status, domestic partners, dependents, emergency contact information, and military history; professional/personal calendar availability/scheduling information for meeting/communication purposes. |
| Education information and professional or employment-related information. | Mathiti may collect information about your education and professional or employment-related information, such as your employment history. |
| Sensitive data for recruitment purposes. | Mathiti may collect certain types of sensitive information when permitted by local law or with your consent, such as health/medical information (including disability status), trade union membership information, religion, race or ethnicity, minority flag, and information on criminal convictions and offences. Mathiti collects this information for specific purposes, such as health/medical information in order to accommodate a disability or illness (subject to legal limits on the timing of collection of such information and other applicable limitations) and to provide benefits; background checks and diversity-related personal information (such as race or ethnicity) in order to comply with legal obligations and internal policies relating to diversity and anti-discrimination. |
| Documentation required under immigration laws. | Mathiti may collect data on citizenship, passport data, and details of residency or work permit (a physical copy and/or an electronic copy). |
| Financial information for payroll/benefits purposes | Your banking and other relevant financial details we need for payroll/benefits purposes. |
| Talent management information. | Information necessary to complete a background check, details on performance decisions and outcomes, performance feedback and warnings, e-learning/training programs, performance and development reviews (including information you provide when asking for/providing feedback, creating priorities, updating your input in relevant tools), driver’s license and car ownership information, and information used to populate biographies. |
| Requested recruitment information | Information requested to provide during the recruitment process, to the extent allowed by applicable law. |
| Recruitment information you submit | Information that you submit in résumés / CVs, letters, writing samples, or other written materials (including photographs). |
| Information generated by us during recruitment | Information generated by interviewers and recruiters related to you, based on their interactions with you or basic Internet searches where allowed under applicable law. |
| Recruitment information received from third parties | Information related to you provided by third-party placement firms, recruiters, or job-search websites, where applicable. |
| Audiovisual materials | Photograph, and images/audio/footage captured/recorded on CCTV or other video systems when visiting our office or captured in the course of recruitment events or video recruitment interviews or during any other virtual and live events (including recordings during virtual workshops or similar events). |
| Recommendations | Recommendations related information provided on your behalf by others. |
| Immigration | Documentation and related information required under immigration laws. |
| Employment history and background checks | Information about your prior employment, education, and where applicable and allowed by applicable law, credit history, criminal records or other information revealed during background screenings. |
| Diversity related information | Information about race / ethnicity / religion / disability / gender and self-identified LGBT status, for purposes of government reporting where required by law, as well as to understand the diversity characteristics of the Mathiti workforce, subject to legal limits. |
| Assessment information | Information generated by your participation in psychological, technical or behavioral assessments. You will receive more information about the nature of such assessments before your participation in any of them. |
Except for certain information that is required by law or by Mathiti policies (including management of an employment relationship with Mathiti), your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all of the purposes outlined in this privacy statement, and you may not be able to use certain tools and systems which require the use of such personal data.
If you provide us with personal data of another person (for instance, a potential employee/referral), you are responsible for ensuring that such person is made aware of the information contained in this privacy statement and that the person has given you his/her consent for sharing the information with Mathiti.
The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers and vendors.
policies (including management of an employment relationship with Mathiti), your decision to provide any personal data to us is voluntary. You will therefore not be subject to adverse consequences if you do not wish to provide us with your personal data. However, please note that if you do not provide certain information, we may not be able to accomplish some or all of the purposes outlined in this privacy statement, and you may not be able to use certain tools and systems which require the use of such personal data.
If you provide us with personal data of another person (for instance, a potential employee/referral), you are responsible for ensuring that such person is made aware of the information contained in this privacy statement and that the person has given you his/her consent for sharing the information with Mathiti.
The above-mentioned categories of personal data have been obtained either directly from you (for example, when you provide information to sign up for a newsletter or register to comment on a forum website) or indirectly from certain third parties (for example, through our website’s technology). Such third parties include our affiliates, public authorities, public websites and social media, suppliers and vendors.
Mathiti uses your personal data only where required for specific purposes. Please view the table below for (i) a list of the purposes for which Mathiti uses your personal data and (ii) an overview of the legal basis for each such purpose.
| Purpose | Legal basis |
|---|---|
| Managing our contractual and/or employment relationship with you. | Necessary for the performance of a contract to which you are a party. |
| Recruitment. | Justified on the basis of our legitimate interests for ensuring that we recruit the appropriate employees. |
| Facilitating communication with you (including facilitating meetings; communication in case of emergencies, and to provide you with requested information). | Justified on the basis of our legitimate interests for ensuring proper communication and emergency handling within the organization. |
| Operating and managing our business operations including or being part of the provision of our services to our clients and their employees/contractors and their customers, for example in collecting their data as part of surveys, data analytics, Marketing research or other purposes. | Justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations. |
| Complying with legal requirements. | Necessary for the compliance with a legal obligation to which we are subject. |
| Monitoring your use of our systems (including monitoring the use of our website and any apps and tools you use). | Justified on the basis of our legitimate interests of avoiding non-compliance and protecting our reputation. |
| Social listening (Identifying and assessing what is being said about Mathiti and our clients on social media (only publicly accessible content) to understand sentiment, intent, mood and market trends and our stakeholders’ needs and thereby improving our services. We do this through key-word searches and our goal is to gain insights in conversation trends over a specified period and not to identify an individual. To achieve this, we analyze and monitor conversation streams and monitor publicly available opinions, statements or other interactions on social media channels.) | Justified on the basis of our legitimate interest of protecting our assets and our brand on social media |
| Improving the security and functioning of our website, networks and information. | Justified on the basis of our legitimate interests for ensuring that you receive an excellent user experience and our networks and information are secure. |
| Undertaking data analytics, i.e. applying analytics to business operations and data to describe, predict and improve business performance within Mathiti and/or to provide a better user experience. This includes marketing analytics and analytics related to the organization of events/meetings. (more details on how we run analytics on our website can be found in our cookies policy). | Justified on the basis of our legitimate interests for ensuring the proper functioning of our business operations. |
| Marketing our products and services to you (unless you objected against such processing, as further described in the section “How do we use personal data for marketing purposes?” below). | Justified on the basis of our legitimate interests for ensuring that we can conduct and increase our business. |
| Specific Recruitment/Employment Purposes | Legal basis |
| Assess your suitability for employment for the role for which you are applying, as well as future roles that may become available. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Manage your application. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Facilitate communication with you. | Justified on the basis of Mathiti’s legitimate interests of ensuring proper communication within the organization and with you. |
| Perform administrative functions (e.g. reimburse you for interview-related expenses). | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Perform data analytics, including analysis of our applicant pool in order to better understand who is applying to positions at Mathiti and how to attract and keep top talent. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it continually improves its recruitment processes. |
| In some cases, record your online interview for review by additional recruiters and hiring managers. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| If you register on our Careers website, we will enter you into a database to receive future mailings about Mathiti positions and events. You may also receive personalized job recommendations while browsing our Careers website. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Transfer your contact information, education data, employment data, application information and the CV, all as supplied by you in our recruitment system, to the Mathiti Talent Connection—a site that we maintain to notify you about new positions that may be of interest to you. | Justified on the basis of Mathiti’s legitimate interests of ensuring that it recruits the appropriate employees. |
| Administration of employee benefits | Justified on the basis of Mathiti’s legitimate interests of ensuring that our employees receive the applicable benefits. |
| Perform any legally required reporting and respond to legal process. | Compliance with a legal obligation. |
| Specific alumni information related purposes | Legal basis |
| To enable alumni to search for and locate you via the directory if you are registered as an Mathiti alumnus/alumna. | Justified on the basis of our legitimate interests of offering users the possibility to use the Alumni Site to contact other alumni. |
| Provide users of the Alumni Site with a customized experience on the Alumni Site, including personalization services such as News and Events and interactive communications. | Justified on the basis of our legitimate interests of providing our users with a customized experience. |
| To research and analyze our alumni demographics, interests and behavior in an aggregated form. | Justified on the basis of our legitimate interests to better understand and serve our users and improve the Alumni Site and its offerings. |
| To contact alumni periodically with communications about events, publications or employment opportunities with Mathiti, which we feel might interest you, unless you ask not to be contacted. You will have an opportunity to opt out of receiving further messages. | Justified on the basis of our legitimate interest for ensuring proper communication with, and sending marketing to, our alumni. |
| To share alumni information with other internal Mathiti systems, specifically our internal sales tool (salesforce.com), to contact you with industry relevant information. | Justified on the basis of our legitimate interest for ensuring proper communication with, and sending marketing to, our alumni. |
Where the above table states that we rely on our legitimate interests for a given purpose, we are of the opinion that our legitimate interests are not overridden by your interests, rights or freedoms, given (i) the transparency we provide on the processing activity, (ii) our privacy by design approach, (iii) our regular privacy reviews and (iv) the rights you have in relation to the processing activity. If you wish to obtain further information on this balancing test approach, please contact Mathiti’s Data Privacy Officer.
We will process your personal data for the purposes mentioned above based on your prior consent, to the extent such consent is mandatory under applicable laws.
To the extent you are asked to click on/check “I accept”, “I agree” or similar buttons/checkboxes/functionalities in relation to a privacy statement, doing so will be considered as providing your consent to process your personal data, only in the countries where such consent is required by mandatory law. In all other countries, such action will be considered as a mere acknowledgement and the legal basis of the processing of your personal data will not be your consent but any other applicable legal basis.
We will not use your personal data for purposes that are incompatible with the purposes of which you have been informed, unless it is required or authorized by law, or it is in your own vital interest (e.g. in case of a medical emergency) to do so.
We may transfer personal data to our service providers, professional advisors, public and governmental authorities or third parties in connection with a (potential) corporate or commercial transaction. Such third parties may be located in other countries. Before we do so, we shall take the necessary steps to ensure that your personal data will be given adequate protection as required by relevant data privacy laws and Mathiti’s internal policies. Mathiti may also transfer your personal data to any of its global affiliates/partners in furtherance of any visits to our Mathiti locations.
For example, we may disclose personal information to third parties for other business purposes as follows:
We share your information with third-party service providers that provide services to us, including billing, payment processing, customer service, email deployment, advertising and marketing, security and performance monitoring, maintaining or servicing accounts, processing or fulfilling orders and transactions, verifying customer information, research, data hosting, auditing, and data processing;
To protect and defend the legal rights, safety, and security of Mathiti, our affiliates, users, or the public, including to protect against fraud and malicious activity; and
For other business purposes described in this privacy statement or for any other purpose disclosed to you at the time we collect the information or pursuant to your consent.
We may also share your information in connection with a substantial corporate transaction, such as the sale of a website, a merger, consolidation, asset sale, initial public offering, or in the unlikely event of a bankruptcy.
Unless you are otherwise notified, any transfers of your personal data from within the US to third parties outside the US will be based on an adequacy decision or are governed by the standard contractual clauses (a copy of which can be obtained through the contact information included below). Any other non-US related transfers of your personal data will take place in accordance with the appropriate international data transfer mechanisms and standards.
We do not generally seek to collect sensitive data (also known as special categories) through this site or otherwise. In the limited cases where we do seek to collect such data, we will do this in accordance with data privacy law requirements and/or ask for your consent.
The term “sensitive data” refers to the various categories of personal data identified by data privacy laws as requiring special treatment, including in some circumstances the need to obtain explicit consent from you. These categories include racial or ethnic origin, political opinions, religious, philosophical or other similar beliefs, membership of a trade union, physical or mental health, biometric or genetic data, sexual life or orientation, or criminal convictions and offences (including information about suspected criminal activities).
We maintain organizational, physical and technical security arrangements for all the personal data we hold. We have protocols, controls and relevant policies, procedures and guidance to maintain these arrangements taking into account the risks associated with the categories of personal data and the processing we undertake.
We adopt market leading security measures to protect your personal data. This includes (without being limitative):
- We have a global Client Data Protection (“CDP”) program in place which governs the stewardship of client information and systems entrusted to us.
- We have regular penetration testing performed by a third party provider, which continues to show the strength of our technical defenses.
As a global organization with offices and operations throughout the world, personal data we collect may be transferred or be accessible internationally throughout Mathiti’s global business and between its entities and affiliates.
Any such transfers throughout Mathiti’s global business take place in accordance with the applicable data privacy laws and in accordance with our Binding Corporate Rules (“BCR”).
Having our BCR means that all our group entities which have signed up to our BCR have to comply with the same internal rules. It also means that your rights stay the same no matter where your data are processed by Mathiti.
If we do not obtain your personal information directly from you, we may obtain it from the following sources: publicly available sources (registers or the internet), Mathiti employees, contractors, (prospective) members of board of directors, shareholders, Mathiti’s affiliates, subsidiaries and newly acquired businesses, employers of our contractors, public authorities, public websites and social media, previous employers, educational institutions, suppliers and vendors (including third party data providers).
We will retain your personal data only for as long as is necessary. We maintain specific records management and retention policies and procedures, so that personal data are deleted after a reasonable time according to the following retention criteria:
We retain your data as long as we have an ongoing relationship with you (in particular, if you have an account with us).
We will only keep the data while your account is active or for as long as needed to provide services to you.
We retain your data for as long as needed in order to comply with our global legal and contractual obligations.
You are entitled (in the circumstances and under the conditions, and subject to the exceptions, set out in applicable law) to:
- Request access to the personal data we process about you: this right entitles you to know whether we hold personal data about you and, if we do, to obtain information on and a copy of that personal data.
- Request a rectification of your personal data: this right entitles you to have your personal data be corrected if it is inaccurate or incomplete.
- Object to the processing of your personal data: this right entitles you to request that Mathiti no longer processes your personal data.
- Request the erasure of your personal data: this right entitles you to request the erasure of your personal data, including where such personal data would no longer be necessary to achieve the purposes.
- Request the restriction of the processing of your personal data: this right entitles you to request that Mathiti only processes your personal data in limited circumstances, including with your consent.
- Request portability of your personal data: this right entitles you to receive a copy (in a structured, commonly used and machine-readable format) of personal data that you have provided to Mathiti, or request Mathiti to transmit such personal data to another data controller.
If, despite our commitment and efforts to protect your personal data, you believe that your data privacy rights have been violated, we encourage and welcome individuals to come to Mathiti first to seek resolution of any complaint. You have the right at all times to register a complaint directly with the relevant supervisory authority or to make a claim against Mathiti with a competent court (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed).
2. How do we use personal data when you visit Mathiti’s website?
In addition to the information set out above, the following sections describe how we use personal data when you visit Mathiti’s website:
Mathiti collects personal data at its websites in two ways: (1) directly (for example, when you provide personal data to sign up for a newsletter or register to comment on a forum website); and (2) indirectly (for example, through our website’s technology).
We may collect and process the following personal data:
- Personal data that you provide by filling in forms on our website. This includes registering to use the website, subscribing to services, newsletters and alerts, registering for a conference or requesting a white paper or further information. Pages that collect this type of personal data may provide further information as to why your personal data are needed and how it will be used. It is completely up to you whether you want to provide it.
- If you contact us, we may keep a record of that correspondence.
- We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
- Any postings, comments or other content that you Mathiti website.
- Our website collects personal data about your computer, including (where available) your IP address, operating system and browser type, for system administration, to filter traffic, to look up user domains and to report on statistics.
- Details of your visits to our website, the pages you view and resources you access or download, including but not limited to, traffic data, location data, weblogs and other communication data.
We use personal data for the purposes described in the section “For which purposes and on which legal basis do we use your personal data?” above, as well as to provide you with information you request, process online job applications, and for other purposes which we would describe to you at the point where it is collected. For example:
- Links to and from the sites of our partner networks, advertisers and affiliates.
- Certain programs (widgets and apps) of third parties. Where this is the case, note that such third parties may process your personal data collected through such programs for their own purposes.
We analyze your IP and browser information to determine what is most effective about our website, to help us identify ways to improve it and make it more effective.
3. How do we use cookies (and other tracking technologies)?
In addition to the information set out above, this section describes how we use cookies and other tracking technologies.
We analyze your IP and browser information to determine what is most effective about our website, to help us identify ways to improve it and, eventually, to determine how we can tailor our website to make it a more positive and relevant user experience.
Please see our Cookies policy for more details including for information about your choices with respect to advertising and social media cookies and for access to our cookie consent manager.
4.How do we use personal data for marketing purposes?
In addition to the information set out above, the following sections describe how we use personal data for marketing purposes:
The bulk of the personal data we collect and use for marketing purposes relates to individual employees of our clients and other companies with which we have an existing business relationship. We may also obtain contact information from public sources, including content made public at social media websites, to make an initial contact with a relevant individual at a client or other company.
We send commercial e-mail to individuals at our client or other companies with whom we want to develop or maintain a business relationship in accordance with applicable marketing laws. Our targeted e-mail messages typically include web beacons, cookies, and similar technologies that allow us to know whether you open, read, or delete the message, and links you may click. When you click a link in a marketing e-mail you receive from Accenture, we will also use a cookie to log what pages you view and what content you download from our websites, even if you are not registered at or signed into our site.
Targeted e-mails from Mathiti may include additional data privacy information, as required by applicable laws.
Like most companies, Mathiti uses customer relationship management (CRM) database technology to manage and track our marketing efforts. Our CRM databases include personal data belonging to individuals at our client and other companies with whom we already have a business relationship or want to develop one. The personal data used for these purposes includes relevant business information, such as: contact data, publicly available information (e.g. board membership, published articles, press releases, your public posts on social media sites if relevant for business purpose), your responses to targeted e-mail (including web activity following links from our e-mails), website activity of registered users of our website, and other business information included by Mathiti professionals based on their personal interactions with you.
We may combine data from publicly available sources, and from our different e-mail, website, and personal interactions with you (this includes information collected across our different websites such as our careers and corporate sites and information collected when you sign-up or log on to our sites or connect to our sites using your social media credentials (such as LinkedIn and Xing). We combine this data to better assess your experience with Mathiti and to perform the other activities described throughout our privacy policy.
n addition to the third parties mentioned in the section “Will we share your personal data with third parties?” above, we may share your personal data with marketing agencies.
You can exercise your right to prevent marketing communications to you by checking certain boxes on the forms we use to collect your personal data, or by utilizing opt-out mechanisms in e-mails we send to you. In such cases, we will retain minimum personal data to note that you opted out in order to avoid contacting you again.
5. How else might we use your personal data
In addition to the information set out above, the following sections describe other specific uses of personal data by some Mathiti affiliates.
Below, we provide you with further details about how we process your personal data in connection with any content creation / production purposes.
Content creation / production activities
Some Mathiti entities are in the business of content production. We may process your personal data for these TV, film, marketing, advertising or other related content creation, production and distribution activities.
What personal data do we process in connection with production activities?
- The personal data that we process for production purposes include images and footage of you and may include your location at the time of filming.
- If you are a member of public, we will diligently attempt to make you aware of our location and filming activities in advance and will give you an opportunity not to enter the location where filming is taking place and participate in them.
- If you are a focus of our filming activities (i.e. a contributor or talent such as an interviewee, extra or actor, as opposed to a member of public) we will also collect and process your name, contact information and any other information provided in any pre-filming questionnaires and/or release forms, such as next of kin details.
- We may also collect and process special categories of data a such as health or disability information to the extent that this is necessary to enable us to make any necessary adjustments to our filming arrangements to assist or support you.
If you have any questions on data privacy or any aspects of our production activities, please contact us.
6. Contact us
Please contact us here if:
- You have a general question about how Mathiti protects your personal data.
- You wish to exercise your rights in relation to your personal data rights
- You wish to make a complaint about Mathiti’s use of your data.